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I. General Policies and Liability Terms
 
  1. www.Train.org is owned and operated by the Public Health Foundation (PHF) with assistance from the TrainingFinder Real-time Affiliate Integrated Network (TRAIN) Affiliates. Neither PHF nor the TRAIN Affiliates receive commissions or any other financial compensation related to user enrollment in a course or purchase through this system, unless a course is specifically noted as being offered by PHF or an Affiliate organization for a fee.
  2. All registrations, purchases, obligations, and course communications are the responsibilities of users and providers. Neither PHF nor Affiliates will arbitrate disputes.
  3. Because www.Train.org and TRAIN Affiliates rely on submission of data by the participating users, PHF and Affiliates are not responsible for errors, omissions, or timeliness in any data submitted, including courses, documents, announcements, and other materials submitted on the www.Train.org and TRAIN sites by any person. PHF is not responsible for erroneous, defamatory, or illegal information submitted to www.Train.org and TRAIN, nor for any damages that may be suffered as a consequence of these posting.
  4. Unless noted otherwise, neither PHF, its agents, nor TRAIN funding partners, sponsors, or Affiliates are responsible for course content or the accuracy of listing information, which is entirely the responsibility of course providers.
  5. PHF is the owner of all data entered and managed through the national www.Train.org site. TRAIN Affiliates have access to review course data on www.Train.org for assessment and planning purposes, but have no authority to sell or otherwise transfer any information from the national www.Train.org site or any data from another Affiliate to any person(s) without the prior written consent of PHF.
  6. Data from www.Train.org or any TRAIN Affiliate site may not be sold. This prohibition covers all course listings, providers, learners, and any other site data.
  7. PHF reserves the rights, which may be exercised in PHF's sole discretion, to (a) edit Affiliate-approved course listings for clarity and overall consistency within www.Train.org and TRAIN submission requirements; (b) refuse or revoke any organization's privilege to list any course if it is inconsistent with the purpose, scope, and target audiences of www.Train.org and TRAIN, or for any other reason; or (c) delete duplicate or inappropriate records.
  8. PHF will not use Affiliate learner record data or Affiliate-approved course provider data for PHF communications or marketing unless written permission is given or individuals request to receive information about new courses or other site news through the "Save this Search" and other notification features on www.Train.org or TRAIN sites.
  9. The goods and services provided within the www.Train.org and TRAIN network are provided without any express or implied warranties of (a) merchantability, or (b) fitness for a particular purpose. PHF shall not be liable to any Affiliate or third party for any loss of profits, loss of use, interruption of business, or any direct, indirect, incidental or consequential damages of any kind arising under or in connection with www.Train.org or TRAIN.
  10. Access delays, errors or unavailability of the site may occur due to modification or maintenance of www.Train.org and TRAIN sites or for other reasons which may be beyond PHF's control. PHF is not liable to Affiliates, course providers, or users for any such delays, inconvenience or unavailability of site(s), regardless of cause.
  11. Links to and from www.Train.org and TRAIN Affiliates do not constitute an endorsement by PHF or Affiliates of the parties or their products and services. PHF and Affiliates are not responsible for the accuracy or content of information contained in the links to third party sites. The confidentiality statements of PHF and Affiliates do not extend to any third party sites.
  12. PHF and Affiliates may compile and publish commentaries and reviews regarding any of the courses, features and materials listed on TRAIN or www.Train.org .
 
II. Confidentiality Statement
  1. TRAIN Affiliates have access to all learner records, including transcripts, entered and managed through their Affiliate site and have the right to delete or edit all such learner records. Affiliates may use individual or aggregate data from learner records for any public health purpose, including but not limited to workforce assessments, performance management, federal grant reporting, and communications related to public health preparedness training and emergency responses requiring trained personnel. Affiliates may further restrict the use of learner record data in accordance with the policies and laws governing the Affiliate site and organization.
  2. Affiliates may assign rights to access learner records to local public health agencies or other entities responsible for public health workforce training, and the Affiliate shall assure that the agency or entity abides by the privacy and confidentiality commitments contained herein. Affiliates may grant access rights to learner records to vendors performing evaluation or other duties on the Affiliate's behalf, so long as such vendors agree to the confidentiality terms set forth by PHF.
  3. PHF will not alter or delete learner records from an Affiliate site except to transfer a record to another Affiliate, make necessary repairs, or as otherwise requested by the learner or Affiliate that has rights to the record.
  4. When a learner chooses to register for a course through www.Train.org or TRAIN, the course provider may access required and optional contact information contained in the learner record for communications related to the course. Course providers have no access to transcript information in the learner record.
  5. PHF and its vendors have access to all learner records in TRAIN. PHF and any vendors used by PHF, Affiliates, or their designees agree that learner records containing transcripts and individually identifying data will not be disclosed to any third party, except upon the written authorization of the learner, or upon the order of a court of competent jurisdiction.
    1. Records received or created as part of the official business of the Florida Department of Health are subject to Florida's public records laws and will be provided in response to a public records request unless exempt and/or confidential under Florida law.
  6. After excluding any individually identifying data, PHF and Affiliates may compile and aggregate data from Affiliate learner records for analysis, assessments, and planning purposes to a third party.
 
 
III. Learner Rights and Responsibilities
  1. Your Affiliate site's administrator(s), PHF and its vendors or designees that agree to www.Train.org and TRAIN confidentiality policies may access learner records, including transcripts.
  2. Identifiable information in your learner record will not be disclosed to any third party, except:
    1. With your written authorization.
    2. Upon the order of a court of competent jurisdiction.
    3. If you choose to register for a course through www.Train.org or TRAIN. Registration enables the course provider to access the contact information that you provide for communications related to the provider's course. Course providers have no access to transcript information in the learner record.
    4. Records of Florida Department of Health employees are not subject to paragraphs a. and b., supra. Records of Florida Department of Health employees are subject to Florida's public records laws at Chapters 119 and 286, Florida Statutes, and Art. I, Sec. 24, Florida Constitution.
  3. It is your responsibility to keep your learner record up to date.
  4. Should you desire your record to be transferred to another Affiliate or to a third party, contact your site administrator for more information on this process. In most cases, changing your address will automatically transfer your record to the appropriate TRAIN Affiliate site, if available. As new states and organizations join TRAIN, PHF will transfer the management of records as appropriate to the Affiliate's jurisdiction. If needed, PHF will transfer your learner records to another Affiliate or to a third party with your written permission.
  5. Your individual learner data will not be used by PHF for marketing any products or services without your prior written consent. Affiliates may use your contact information to reach you in the event of an emergency or to alert you to important public health information and training. If no Affiliate exists in your public health jurisdiction, and your record is on the national TrainingFinder site, PHF may use your contact information for the same purposes.
  6. PHF will exclude any individually identifying data before compiling or publishing data about the health workforce that draws from your learner record. Individually identifying data includes your first name, middle name, last name, street address, email, telephone, mobile, fax, pager, or equivalent fields.
  7. All fees and expenses for any course are to be handled between you and the course provider. PHF and Affiliates are not responsible for registration or fees and expenses related to any third-party course. Neither PHF nor Affiliates will arbitrate disputes.
  8. Neither PHF nor any of its funding partners, Affiliates, or sponsors are responsible for the endorsement of courses, nor for course content, which is entirely the responsibility of the course providers. We encourage you to carefully review all course descriptions and contact the course provider or developer in making your own decisions about the quality and suitability of courses for your learning needs.
  9. www.Train.org and TRAIN may offer links to other websites. The confidentiality commitment of PHF for its site does not extend to any third party sites. We encourage you to review the policies of all third party sites that may be linked from www.Train.org and TRAIN.
  10. Affiliates may further restrict the use of learner record data in accordance with the policies and laws governing the Affiliate site and organization.
Terms of Use:
PHF reserves the right to change, at any time, these terms and conditions, and the information contained herein.
If you feel that PHF or an Affiliate has violated this Confidentiality Statement in any way, please contact PHF at info@phf.org so we may address the issue.
By registering as a user on any www.Train.org or TRAIN Affiliate site, you acknowledge that you have read, understood, and accepted PHF's General Policies and Liability Terms, Confidentiality Statement, and Learner Rights and Responsibilities.
 
IV. Course Provider Rights and Responsibilities
  1. Course Providers are responsible for entering their course information into the www.Train.org  database and keeping this information up to date.
  2. As a Course Provider, you agree to allow the Public Health Foundation (PHF) and TrainingFinder Real-time Affiliate Integrated Network (TRAIN) Affiliates use of your course titles and organizational name for publicity of the www.Train.org or TRAIN Affiliate sites.
  3. All courses entered by approved organizations will be placed in a temporary holding bin until approved for listing by the site administrator(s). Course Providers will be notified by e-mail upon approval or denial of a course. Furthermore, courses will automatically become de-activated once the entered deactivation date arrives. As a Course Provider, you may modify the date prior to de-activation.
  4. PHF and Affiliate administrators reserve the right to edit your course listings, subject areas, target audiences, or other attributes for clarity and overall consistency with www.Train.org submission requirements. TRAIN Affiliates also reserve the right to block any course from view on their individual site, even if the course was approved by another TRAIN Affiliate.
  5. PHF reserves the right to refuse or revoke any organization's privilege to submit courses to www.Train.org that are inconsistent with the purpose, scope, and target audiences of www.Train.org , or for any reason.
  6. Course Providers should list their courses on TRAIN through only one TRAIN site. Each Course Provider must choose to use either the national www.Train.org site or one of the TRAIN Affiliate sites based on the guidance below. The site selected does not affect the visibility of courses to users throughout TRAIN. It affects the site administrator that manages your registration and course listings.
    1. Course Providers Primarily Serving a TRAIN Affiliate Jurisdiction
      1. Course providers that primarily serve an Affiliate's jurisdiction should register to list their courses through the respective TRAIN Affiliate site.
      2. "Primarily serving the Affiliate's jurisdiction" means that most of the provider's public health courses are designed for and restricted to the workforce of the jurisdiction covered by the Affiliate.
      3. Course providers that also offer courses designed for a national or regional audience can be entered and approved through the same Affiliate site, so long as these courses comprise a minority of course offerings. Once approved, nationally available courses will be visible to all learners on www.Train.org .
    2. Course Providers Primarily Serving a National, International, or Regional Audience:
      1. Course providers that primarily serve a national, international (including the United States), or regional audience comprised of two or more states should register to list their courses through the national www.Train.org site.
      2. Regional course providers must designate on the course listing each state or jurisdiction that is eligible to participate. Once the course is approved for listing by PHF, the regional course information will be visible to learners from the corresponding jurisdictions.
      3. National and international course providers should enter their course information through the national TrainingFinder site. Once approved, nationally available courses will be visible to all learners on www.Train.org .
    3. Course Providers Serving Non-Affiliate Jurisdictions:
      1. Courses that are designed for and restricted to the workforce of Non-Affiliate jurisdictions are not eligible to be listed on www.Train.org.
      2. Course providers that primarily serve non-Affiliate jurisdictions may register to list courses on www.Train.org that serve a national, international, or regional audience and meet other submission requirements.
Terms of Use:
PHF reserves the right to change, at any time, these terms and conditions, and the information contained herein.
If you feel that PHF or an Affiliate has violated this Confidentiality Statement in any way, please contact PHF at info@phf.org so we may address the issue.
By registering as a course provider at any TRAIN Affiliate site or www.Train.org , you acknowledge that you have read, understood, and accepted PHF's General Policies and Liability Terms, Confidentiality Statement, Learner Rights and Responsibilities, and Course Provider Rights and Responsibilities.
 
V. Definitions
Administrator . Any designated person that manages and approves course providers, learners, courses, or other items on www.Train.org or a TRAIN site.
Affiliate. Any organization - such as a state public health agency, regional training center, or professional association - that purchases and is responsible for managing a customized website that is part of the TrainingFinder Real-time Affiliate Integrated Network (TRAIN).
Affiliate jurisdiction. The state, locality, or other geographic area or constituency served by an Affiliate as established by statute, bylaws, or other authority.
Course provider. Any public or private organization that delivers training and registers to submit their organization's training programs on national or Affiliate TRAIN site. The course provider and its courses are subject to administrator approval.
Individually identifying data. Includes the following required and optional fields in the learner records: first name, middle name, last name, street address, email, telephone, mobile, fax, pager, or equivalent fields.
Learner. Any public health or health professional that uses national or Affiliate TRAIN sites to find, register for, or track his or her participation in training opportunities.
Learner record. An individual's electronic record within TRAIN containing entered contact information, other individual attributes, and a transcript of his or her participation in training programs either automatically tracked by the system or entered by the learner.
Non-Affiliate. Any state or other organization that has not purchased a customized website that is part of the TrainingFinder Real-time Affiliate Integrated Network (TRAIN).
Site. A term used to describe the national www.Train.org and TRAIN website(s).
Site administrator. See term Administrator.
TRAIN. The TrainingFinder Real-time Affiliate Integrated Network is a web based nationwide learning management system for public health organizations that are affiliated with www.Train.org .
www.Train.org . The Public Health Foundation's (PHF) online learning clearinghouse where the public health workforce can search the extensive database of nationwide and international courses, submit courses, and track learning. User. Any Affiliate, Learner, Course Provider, or other person that views, enters, or manages information on www.Train.org and TRAIN sites.